More customers now pay through JazzCash, Easypaisa or a bank transfer. That money is real, but it is not in the drawer. If it is written down as cash, the drawer count will be short every evening, and the customer's khata may not show the payment at all. The fix is simple: record each payment with the right mode. This guide shows how.
Key points
- Mark every payment as cash, bank, Easypaisa or JazzCash
- Wallet and bank receipts are not drawer cash
- Record a customer's wallet payment against their khata as well
- Check the wallet and bank statements against your entries at month end
Why the mode matters
When a customer pays Rs 5,000 by JazzCash, the money lands in your wallet, not your drawer. If you record it as cash, your book says the drawer holds Rs 5,000 more than it does, and the evening tally is short for no visible reason.
The payment mode on each entry is what keeps the physical cash count honest.
Record the customer's payment properly
When a customer pays against their udhaar, record the payment on their khata and choose the mode. The balance falls, the entry is dated and noted, and the payment appears in the cash book under the mode you chose.
- Open the customer's khata
- Record the payment and its amount
- Choose cash, bank, Easypaisa or JazzCash
- Add a note such as the transaction reference
Sales paid by wallet or bank
The same applies when a bill is paid by wallet or transfer. When you make the bill and enter the payment, pick the mode, and the entry reaches the cash book under that mode. Your drawer figure then covers only physical cash.
Read the balances by mode
The cash book separates cash from bank, Easypaisa and JazzCash, so you can see how much sits in each place. The parties screen also shows your bank balance. At closing you count only the drawer against the cash figure.
You can use any date range, so a weekly or monthly look is as easy as a daily one.
Reconcile at month end
Once a month, take the wallet or bank statement and tick it against your entries for that mode. Each credit on the statement should match an entry in your cash book. Anything on the statement that you did not record is a missing entry, and anything you recorded that is not on the statement needs a second look.
Export the cash book to Excel if it makes the comparison easier, or hand it to your accountant.